Prodata Systems, Inc.

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Prodata Systems, Inc. (branded as Prodata) is a U.S.-based medical billing services company that provides revenue cycle management and claims processing for physician practices. It helps small and midsize medical clinics improve cash flow, streamline billing, and manage insurance claims.

Kirkland, Washington, United States
prodata.com

About Prodata Systems, Inc.

Prodata Systems, Inc., commonly referred to as Prodata, is a specialized medical billing and revenue cycle management firm that serves outpatient practices, typically those with 1–10 physicians. Founded in 1958 and based in the greater Seattle area, it focuses on handling end‑to‑end billing workflows for healthcare providers—submitting insurance claims, following up on denials, posting payments, and providing practice management reporting to improve financial performance.([crunchbase.com](https://www.crunchbase.com/organization/prodata-d25b?utm_source=openai))

A charge from “Prodata” on a card is most likely tied to a professional or clinic account paying for outsourced medical billing services, consulting, or related technology support. In most cases this would be a business expense for a medical practice rather than a consumer‑facing purchase; the amount may be a recurring monthly service fee, a percentage-of-collections billing, or a one‑off setup or consulting charge. Existing Prodata clients may also see charges associated with training, software access, or other add‑on services related to their practice management system.([prodata.com](https://www.prodata.com/))

If you need to verify a Prodata charge, start by checking whether you (or your organization) use an outside billing company for medical claims and whether Prodata is listed in your vendor records or practice management portal. Compare the statement date and amount with invoices or service agreements from Prodata, and ask your clinic administrator or accountant if they recently authorized payments. To resolve questions, contact Prodata directly via the phone number or contact form on their official website, providing the last four digits of the card, charge date, and amount; they should be able to confirm which client account and services the charge relates to. If you still suspect the transaction is unauthorized, your bank or card issuer can help dispute the charge and block any future billing.([prodata.com](https://www.prodata.com/))

Bank Statement Variations

1 known variations

These are the raw merchant codes that appear on bank and credit card statements that we've identified as belonging to Prodata Systems, Inc..

  1. Prodata

Frequently Asked Questions

Why do I see a charge from “Prodata” on my card?

A Prodata charge typically comes from Prodata Systems, Inc., a medical billing services company. The charge is usually a payment for outsourced billing or revenue cycle management tied to a medical practice account, not a direct consumer purchase. Check whether your clinic, group practice, or employer uses Prodata as their billing vendor and compare the amount with recent invoices or contracts.

Is a Prodata charge related to a doctor’s visit I had as a patient?

Usually no. Prodata’s primary customers are medical practices, not individual patients. If you are a patient, your card charge should normally show your provider’s name or their patient-pay portal, not Prodata. A direct “Prodata” descriptor is much more likely to be a business-to-business payment from a practice or healthcare organization’s card or corporate account.

Does Prodata bill on a monthly basis or per claim?

Prodata can structure fees in different ways depending on the agreement, including flat monthly service charges, percentage-of-collections arrangements, or project-based fees. To see which model applies to your organization and whether a specific charge is correct, review your service contract or most recent invoice from Prodata or ask your practice administrator.

How can I verify which account a Prodata charge belongs to?

First, log into your practice management or accounting system and look for Prodata in your vendor list or recent payments. Then match the statement date and amount to a Prodata invoice. If it’s still unclear, contact Prodata through the phone number or contact form listed on prodata.com and provide the charge date, amount, and last four digits of the card so they can identify the client account associated with the transaction.([prodata.com](https://www.prodata.com/))

How do I cancel or change Prodata billing services to stop future charges?

To change or cancel services, the authorized contact (e.g., practice owner, manager, or administrator) should review the termination and notice clauses in the Prodata service agreement, then reach out directly to Prodata via their published sales or main phone number. Confirm in writing (email or signed notice) that you are ending or modifying services and ask for a final invoice and written confirmation of the effective date so you know when charges will stop.([prodata.com](https://www.prodata.com/))

Can I get a refund for a Prodata charge I don’t recognize?

Refunds depend on your contract terms and what the charge represents. If you believe a charge is in error, gather your card statement, any Prodata invoices, and internal approval emails, then contact Prodata’s office to request clarification. If they agree it was billed incorrectly, they can issue an adjustment or credit. If they confirm it is valid and you still dispute it, you can escalate through your organization’s finance team and, if necessary, open a dispute with your card issuer.

Why do some Prodata charges vary in amount from month to month?

When Prodata bills based on a percentage of collections or activity-based fees, monthly totals can fluctuate with the practice’s patient volume, payer mix, and collections. You may also see variations due to one-time services such as training, clean-up projects, or adding new providers. Compare the detailed Prodata invoice for that period to understand how the amount was calculated.

How do I contact Prodata about a billing question on my statement?

Visit prodata.com and use the listed phone number or contact form under the Contact or Medical Billing Services sections. Provide your clinic name, your role, and the exact charge details (date, amount, and last four digits of the card). They can verify whether the charge is associated with your organization and explain which services or billing period it covers.([prodata.com](https://www.prodata.com/))

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